Job Title: Senior Payroll Specialist
Location: Massachusetts
Job Type: Full-Time
Position Overview
We are seeking a dedicated Senior Payroll Specialist to join our team. This role involves managing complex administrative, technical, and professional tasks within Payroll and HRIS systems. The successful candidate will ensure timely and accurate processing of both domestic and multi-national payrolls and act as the primary point of contact with the third-party payroll provider. Additional responsibilities include managing accounting activities related to wages and benefits and providing backup support for payroll and other finance-related functions.
Key Responsibilities
Manage and reconcile employee time worked, pay, and deductions, ensuring transaction accuracy for each payroll cycle.
Audit, analyze, and reconcile payroll reports (bi-weekly, monthly) to ensure data accuracy before finalizing payroll.
Serve as the primary backup and provide ongoing support to the payroll specialist and manager.
Create and manage payroll codes in the payroll system, including voluntary deductions.
Handle year-end payroll tasks, including W-2 approvals and auditing.
Register new state jurisdictions and collaborate with the CPA for final approval.
Communicate professionally with department heads, staff, and finance teams for data sharing and reconciliation.
Identify and implement process improvements within ERP systems to enhance efficiency.
Stay updated on payroll laws and regulations, ensuring compliance and applying necessary updates.
Provide proactive coaching and guidance to the payroll specialist team.
Issue manual payroll checks as needed for payroll errors, adjustments, or terminations.
Perform audits on W-2 amendments and adjustments prior to release.
Prepare journal entries, including monthly reconciliation related to flex spending and health plans.
Utilize system tools to develop custom reports and support data retrieval requests.
Create and audit payroll and headcount reports for external stakeholders as requested.
Serve as the point of contact for workers' compensation audits and manage documentation.
Resolve discrepancies related to time punches or unapproved timecards in coordination with supervisors.
Assist with ad-hoc payroll projects as directed by the payroll manager.
Participate in payroll-related educational opportunities and recommend process improvements.
Update payroll-related Standard Operating Procedures (SOPs) as needed.
Perform other duties as assigned.
Qualifications
Education: Bachelor’s degree in Business, Human Resources, or a related field.
Experience:
Minimum of 5-7 years of hands-on payroll processing experience with an automated payroll system (e.g., ADP or similar).
Strong knowledge of payroll principles, practices, and regulations (including pre- and post-tax deductions, annual reporting requirements, ACA, etc.).
Experience with automated payroll systems, including configuration and testing to meet business needs.
Skills:
Proficient in Microsoft Office (Excel, Word, PowerPoint), with advanced data analysis and reporting skills.
Strong communication skills, able to interact professionally and effectively with all levels of staff and stakeholders.
Exceptional attention to detail and accuracy.
Ability to meet strict deadlines, even during high-volume periods.
Capability to work independently and in a team environment.
Additional Qualities:
Commitment to confidentiality and discretion.
Willingness to stay updated on industry trends and regulations.
Additional Information
We are committed to fostering a diverse and inclusive workplace. All qualified applicants will be considered for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, veteran status, or other protected characteristics.
We strive to create a positive employee experience centered on value, performance, motivation, recognition, and growth.
How to Apply:
Submit your resume and cover letter to careers@mykglobalsolutions.com